(Writing the Minutes) The following points should be kept in mind by the secretary while writing the subtle: (1) The title of the meeting should be appropriate. In this title nature, day, time and
Location should be clearly written. (2) Serial Number – The new subtle should also have the serial number of the assembly and the serial number of the subtle.
Need. (3) Names of persons – The names of the members present should also be written in the micro. (4) Details and its date – If the forms, records and changes are mentioned in the subtle then
Its date and serial number etc. should also be given.
(5) Details of the debate A brief description of the debate of the subtle should also be given and it should contain the names of the proposer and seconder.
(6) Approval from the Chairman- A draft of the micro should be made and passed by the Chairman.
Only then should it be written in the book.
(7) Confirmation of the subtle – The Chairman, with the consent of the members, writes the words approved or confirmed on the subtle with his signature with the date.